Article I. Name:
The name of this organization shall be the York County Meals on Wheels, Inc.
Article II. Purpose:
The purpose for which York County Meals on Wheels, Inc (hereafter referred to as MOW) is organized is to proved one hot nutritious meal each weekday for incapacitated residents of York County regardless of age or income. Recipients will be asked if they can pay for this service: MOW will subsidize what the recipients cannot pay. This purpose for which MOW is organized is exclusively for charity and it is intended that this organization qualifies as an exempt organization under Section 501 (c)(3) of the United States Internal Revenue Code of 1986, as amended.
Article III. Executive Board: Purpose and Membership
The purpose of the Executive Board of MOW is to be the administrative agent of MOW to ensure that the goals of this organization are fulfilled.
The membership of the Executive Board shall be a representative cross section of York County citizens. Membership to the Board is by recommendation of a current Board member and must be approved by the Board. The Executive Board will consist of no less that 12 and no more than 18 members who shall serve for a term of 3 years. Board members may succeed themselves for an additional term if approved by the Board.
Article IV. Officers:
The following officer shall be elected from the Board Membership: Chairman, Vice Chairman, Secretary and Treasurer. The term of office shall be 3 years and officers may succeed themselves for an additional term if approved by the Board, effective as of July 2006.
Article V. Duties of the Officers:
The Chairman shall preside at all meetings, and is an ex-officio member of all committees except the Nominating Committee. The Chairman will appoint committees as needed, make appointments to fill unexpired terms and can call Special Meetings as needed.
The Vice-Chairman shall preside in the absence of the Chairman. In the event of an unexpired term of the Chairman, the Vice Chairman shall fulfill the duties of the Chairman until a new Chairman is elected.
The Secretary will keep minutes of all meetings, issue notices of all meetings and perform other secretarial duties as required by the Board.
The Treasurer will oversee the maintenance of all financial records as well as performing such other duties as may be required by the Board.
Article VI. Meetings:
The MOW Board will meet four times a year on the first Thursdays in the months of June, September, December and March
Article VII. MOW Director(s) and Interviewer(s)
The Executive Board shall appoint the Director and the Co-Director, if appropriate, both of whom shall be compensated by a salary set by the Board. They are responsible for the day-to-day operations of MOW which includes scheduling the drivers, coordinating the recipients for each route, finding a provider for the meals, interaction with the Peninsula Agency on Aging, etc.
The Board shall appoint one or more persons as the Interviewer(s), who will have the primary function of assuring the Board that a prospective recipient meets all the requirements for service by MOW and recommending the amount the recipient is able to pay for the meals.
Article VIII. Responsibilities of the Executive Board
The financial records of this organization will be audited annually in the month of July.
The Board will set the price of the meals, assist in recruiting of volunteers to staff the program, such as drivers and coordinators, evaluate program effectiveness and achievement of objectives as well as the existing and proposed services offered by the program. Drivers' requests for mileage reimbursement shall be reviewed for approval by the Board.
The Board shall develop and maintain a sound financial program to ensure that MOW will continue to function.
At the discretion of the Board, Resource Persons will be invited to attend regular meetings and receive copies of all mailings. They will enjoy Board privileges except voting.
Article IX. Quorum:
A quorum must be present at all meetings when official business is being conducted and requires approval by the Board. The presence, in person, of 51% of Board membership shall be necessary for a quorum.
Article X. Amendments:
These by-laws may be altered or amended at any meeting of the Board. Board members must be notified in writing at least 10 days prior to the meeting at the vote on the revisions is to be taken. Adoption of the proposed amendments shall require a two-thirds vote of the full board membership.
Proposed Changes to the By-Laws of York County Meals on Wheels, Inc. (Approved March 2, 2006)
Add to Article III: Paragraph C. Former Chairmen and Directors may be appointed from time to time to Chairmen Emeritus and Director Emeritus if it is determined that the individuals have earned the honor based on their exemplary service. They may be approved at any meeting and serve for an indefinite period of time. They shall have equal voting rights on all matter without regard to class.
Change Article CII, Paragraph A to read: The Executive Board shall appoint the Executive Director and Co-Executive Director, if appropriate, both of whom shall be compensated by a salary set by the Board. They are responsible for the day-to-day operations of MOW which include scheduling the drivers, coordinating the recipients for each route, finding a provider for the meals, interaction with the Peninsula Agency on Aging, etc.
Add to Article VII: Paragraph C. Executive Directors may be appointed form time to time to Executive Director Emeritus if it is determined that the individuals have earned the honor based on their exemplary service. They may be approved at any meeting and serve for an indefinite period of time.
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